lottery submission

scope of service

Introduction

  • Generally in all cases our services have been provided as the Client's Independent Building Project Manager.
  • Our initial role is defined below, including preparing analysed budget costs and generally assist with preparation, drafting and finalising of the Lottery documentation and submission.

Events leading towards a Lottery Submission

  • Initial meeting of the Client group to confirm and/or define the vision of the project.
  • Regular meetings, usually on a fortnightly basis, to progress the data required from which action minutes are issued.
  • In consultation with the Client body to formulate and finalise a sports development and/or business plan including financial appraisal.
  • Directing and obtaining of all letters of support from potential users of the project including letters of endorsement from sponsors.
  • Arrangement for selection of designers to prepare schematic drawings including initial meetings with the planning authority towards submission of a planning application concurrent with the submission of the Lottery application.
  • Liaising with the Client bodies' solicitor to confirm the status of project site in accordance with lottery guidelines.
  • Progressing applications and development for gap funding requirements through national governing sports bodies, Local Authority, Regional Charities and business sponsors.
  • Preparing analysed costs and brief outline specification for the proposed project for inclusion within the Lottery submission.
  • Arranging for a report on the proposed site in terms of incoming services, site investigation, including level survey and any other environmental issues.
  • Arranging meetings with the Local Authority, Sports Council and national governing sports bodies towards the obtaining of formal support required under Lottery guidelines.
  • Drafting Lottery application form, finalising support documentation, arranging printing and submission.
  • Assisting Client bodies to deal with any queries from the Lottery Assessors.
  • Following a granting of an award by the Lottery progress, the procurement phase of the project as Client's Independent Building Project Manager

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